Board and Bylaws


2016-17 Board Officers
(position descriptions below)

President  Jeff Crause
Vice President  Krystie Linton
Treasurer(s)  Bill Brinkerhoff, Ed Walsh
Recording Secretary  John Alguire
Corresponding Secretary  Kathy Sample
Members at Large  Molly Crankshaw
   Cathy Feilla
   Margie Monforton
   John Reyes
   Kirstin Queen

2016-2017 Committee Chairs - coming soon
(position descriptions below)
Ad Sales coordinator  
Jobs/ Volunteer coordinator  
Donation Coordinator  
Fundraising Coordinator(s)  
Membership Coordinator Margie Monforton
Apparel Coordinator  
Gala Event Coordinator  
Banquet Coordinator  
Booster Club Advocate  
Web site manager Charles Roth
Alumni email list manager    
Charles Roth
House manager
 
Concessions Manager/Head shopper  
Monday concessions
 
Bulk Shopper  
Tech week meal coordinator lead  
Tech week meal coordinator assistants  
   
   
   


Former Board
2015-16 Board and Committee Chairs
President:
Vice President: Gretchen Comai 
Treasurer(s):   Kathy Sample and Bill Brinkerhoff          
Recording Secretary:  Pam Stout
Corresponding Secretary:  Peretz Hirshbein 
Web site manager: Charles Roth 
Concessions Manager/Head shopper: Karin Mengozzi
Monday concessions:  Jill Shapiro 
Bulk Shopper:  Mary Skiver
Jobs/ Volunteer coordinator:  John Alguire
Membership Coordinator:   Margie Monforton 
Fundraising Coordinator(s): OPEN   
Donation Coordinator:  Julie Torres 
Ad Sales coordinator: Julie Torres
House Manager:  Shawn Ricoy 
Banquet Coordinator:  Mary Kroll 
Tech week meal coordinator lead: Lisa DiPonio
Tech week meal coordinator assistant: Lee Mein
Tech week meal coordinator assistant: Jill Shapiro
Tech week meal coordinator assistant: Missi Nadaue
Apparel coordinator: Julie Torres 
Gala Event Coordinator: Mary Kroll
Alumni Email list manager: Charles Roth
Booster Club Advocate: Missi Nadeau


Board position descriptions:
This list of descriptions includes both the elected positions, as well the positions for which we still need nominees!

President:

The President is familiar with the mission and bylaws of the PTG Booster Club and creates an atmosphere where the board members and officials can carry out their duties efficiently to serve the needs of the PTG.  The president leads, or designates another qualified individual to lead, all official booster club meetings, including board meetings and parent meetings, setting the agenda and carrying it out. The President has the ability to assist the treasurer with carrying out their duties. In addition, the president seeks out the needs or barriers to success of members carrying out their duties, provides support and assistance, and may serve in an advisory capacity to all board members and elected officials.

Vice President:

The Vice President assists the President in all of the President's duties and may be chosen to serve as President the following year. The Vice President may lead certain subcommittees of the board and carry out other leadership activities, as designated by the President.

Treasurer:

The Treasurer's role involves a bit of banking, tracking deposits from concessions, donations, dues and ad sales, writing checks for food and reimbursement, reconciling monthly credit card and bank statements, some data entry into Quick Books and running reports for board meetings. It does take a bit of time every month and some extra time just before and after shows. Training is available!

Recording Secretary:

The recording secretary takes detailed notes at each meeting, then types up the meeting minutes for approval by the board. Once the minutes are approved, the recording secretary sends them to the website manager for publication.

Corresponding Secretary:

The Corresponding Secretary creates and maintains email lists that allow the Booster Club to communicate with the parents of PTG members.  The Corresponding Secretary is also responsible for the bulk of communication with PTG parents, and works closely with the Membership Coordinator to assure that the Booster Club has accurate email lists.

Membership Coordinator:

Manage membership data including contact information, dues payment, ad deposits and volunteer commitments. Updates registration forms. Also follows up with those that need to complete registration forms. Responsible for forms used at the Mandatory Parent Registration Meeting. Most of the required forms are submitted when the student auditions or signs up for a crew and are done online. The Membership Coordinator updates the Registration Checklist for each show. Templates are available, so it’s just a matter of inputting current information. Membership Coordinator makes copies of the Registration Checklist and the other forms for the Parent Meeting. The updated Registration Checklist is also sent to the Webmaster for posting on the website.

Assistant Membership Coordinator 

Assists the Membership Coordinator with maintaining up to date membership lists.

Ad Sales Coordinator

PTG produces a program for each show (excluding student productions), which is given out at each performance. Booster Club parents/guardians sell advertising space to local businesses in these programs or place their own personal ad. Prices and sizes of advertisements are determined by the Booster Club Board. The Ad sale volunteer manages the activities by designing an ad purchase contract (a template already exists), providing sales leads to parents, receiving and logging completed contracts, payments ,and tracking overall sales. You interact and coordinate with the student in charge of designing and producing the program.

Typically a majority of Ads are sold in the fall with a few additions for Future Stars and the spring show. Changes to the program are handled by the student in charge of design, but you will need to review the program before it goes to the printers. Some knowledge of publishing software is useful but not necessary.

Booster Club Advocate 

Advocate / lobbyist role between AAPS Board of Education and TGBC. Acts as our voice at BOE meetings when topics related to Pioneer Theater Guild are being discussed. Action items can come from PTG sponsors or TGBC board.

Fundraising Coordinator(s)

Develop and run new fundraising efforts. Write yearly grant requests to established sources and any new sources that become available. Coordinate fundraising opportunity with the PTSO Thrift Shop. Chair the fundraising committee.

Jobs/ Volunteer coordinator

Setup and management of SignupGenius parent volunteer job and snack food lists. Works with House Manager, Tech Food Coordinators and Ad Coordinator to create the signup lists. Contacts volunteers if changes are needed.

Bulk Shopper

Bulk shopping as directed by head shopper or food coordinators (need personal membership at Sam's club and/or Cosco). Will need to be willing to submit receipts for reimbursement.


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Charles Roth,
Feb 21, 2017, 12:58 PM
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